Privacy Policy

Last Updated: April 2026

Introduction

This Privacy Policy describes how Civic Suite Apps, LLC ("we," "us," or "our") collects, uses, and shares information when you use our mobile applications (collectively, the "Apps"):

• CivicScope™ (available now on iOS)
• ExecutiveScope (coming soon)
• JudicialScope (coming soon)

Not all Apps listed above may be available at this time. This Privacy Policy applies to all current and future Apps published by Civic Suite Apps, LLC. As additional Apps and platforms become available, this policy will be updated accordingly.

Information We Collect

Information You Provide

• Account Information: CivicScope uses Sign in with Apple for authentication. We receive only the information you choose to share (typically just an email address, which may be anonymized by Apple's Hide My Email feature). Authentication is handled entirely by Apple, and we do not receive or store your password.
• Location Information: CivicScope may request your location to identify your congressional district. This requires "When In Use" authorization on iOS. Location data is used solely for district lookup and is not transmitted to our servers.
• Subscription Information: If you subscribe to premium features, Apple (App Store) handles all payment processing. We do not receive or store your payment information.
• Contacts (CivicScope Only): CivicScope may request access to your device's Contacts to save your representatives' contact information (phone numbers, email addresses, office addresses) directly to your address book. This is a write-only operation — we save information to your contacts at your request but do not read or collect any existing contact data from your device.

Information Collected Automatically

We use Google Firebase to collect limited analytics, crash reporting, and configuration data:

Analytics (Firebase Analytics)

We collect aggregate, anonymized data to understand how our Apps are used, including:

• General usage patterns (which features are used most)
• App performance metrics
• Device type and operating system version
• Country/region (not precise location)
• Session duration and frequency

This data is aggregated and anonymized. We do not use analytics data to build individual user profiles.

Crash Reporting (Firebase Crashlytics)

When the App crashes or encounters an error, we automatically collect:

• Device state at time of crash
• Device type and operating system version
• Stack traces and error logs
• App version and build number
• Breadcrumb logs (recent user actions leading to the crash)

This helps us identify and fix bugs to improve App stability.

Remote Configuration (Firebase Remote Config)

We use Firebase Remote Config to manage feature flags, app configuration, and conduct A/B testing of app features (such as onboarding flows and subscription page layouts). Remote Config may assign your device to a test group to evaluate different feature variations. This does not collect personal information, but it does use anonymous device identifiers provided by Firebase to deliver consistent configurations.

Push Notifications

On iOS, push notifications use Apple Push Notification Service (APNs). You can disable push notifications at any time through your device settings.

On-Device Data Storage

Our Apps store data locally on your device to enable offline access and improve performance:

• Local Databases: Cached government data (legislation, court opinions, executive documents) is stored in local databases (Core Data/SwiftData on iOS).
• Preferences: Your app settings and preferences are stored locally (Keychain/UserDefaults on iOS).
• Pre-populated Data: Some Apps include bundled reference databases (e.g., court opinions, legislative records) that are stored locally and do not require network access.

Locally stored data remains on your device and is not transmitted to our servers.

Apple Watch (CivicScope)

CivicScope on iOS may sync data (representatives, legislation, and floor activity) to its companion Apple Watch app using WatchConnectivity. This data transfer occurs directly between your paired devices and does not pass through our servers.

Information We Do NOT Collect

• Personal identification information (name, address, phone number) beyond what you share through Sign in with Apple
• Browsing history or activity outside our Apps
• Photos or other personal files from your device
• Existing contact data from your device (CivicScope writes representative info to your contacts at your request but does not read your contacts)

How We Use Information

We use the information we collect to:

• Provide and maintain our Apps
• Improve App performance and user experience
• Fix bugs and crashes
• Understand aggregate usage patterns
• Deliver push notifications you have opted into
• Conduct A/B testing to improve feature design
• Sync your data across devices (when you opt in via account creation)
• Comply with legal obligations

We do not use your information to:

• Build individual behavioral profiles for advertising
• Serve targeted advertisements
• Sell or share data with third parties for marketing
• Track your activity across apps or websites
• Train artificial intelligence or machine learning models

AI/ML Model Training Disclosure

Third-Party Services

Google Firebase

We use Google Firebase for analytics, crash reporting, remote configuration, and cloud messaging. Firebase processes data in accordance with Google's privacy policies:

• Firebase Privacy Information
• Google Privacy Policy

Apple Services

• Sign in with Apple: Used by CivicScope for authentication. Handled entirely by Apple. We receive only the information you choose to share. See Apple's Privacy Policy.
• App Store Subscriptions: Payment processing is handled by Apple. We do not receive your payment details.
• On-Device Machine Learning: CivicScope uses Apple's on-device machine learning frameworks (NaturalLanguage and Foundation Models) for text analysis and summarization. All processing occurs entirely on your device. No data is sent to Apple or to us for this purpose.

Government and Public Data Sources

Our Apps retrieve publicly available information from government and public sources. These requests do not include any personal information about you:

• Congress.gov - Legislative data, bill information, congressional records
• GovInfo / Federal Register - Government publications and congressional records
• U.S. Census Bureau - Congressional district boundaries and geocoding
• Federal Election Commission (FEC) - Campaign finance data and candidate information

Data Retention

• Analytics data: Retained by Firebase for up to 14 months, then automatically deleted
• Crash reports: Retained by Firebase for up to 90 days
• Account data: Retained until you delete your account or unsubscribe. Authentication data is managed by Apple and subject to their retention policies
• Local data: Stored on your device until you uninstall the App or clear its data

Account Deletion

You may request deletion of your account and all associated personal data at any time by visiting our Privacy Choices page or contacting us at privacy@civicsuiteapps.com. Upon receiving a verified deletion request, your account will be deactivated within 14 days and your personal data will be permanently deleted from our systems within 30 days. Anonymized, aggregate analytics data that cannot be linked to you may be retained.

Data Security

We implement appropriate technical and organizational measures to protect the limited data we collect. However, no method of electronic transmission or storage is 100% secure.

Children's Privacy

Our Apps are not directed to children under the age of 13 and we do not knowingly collect personal information from children under 13. If we become aware that we have inadvertently collected personal information from a child under 13, we will take steps to delete such information from our systems as promptly as possible. If you are a parent or guardian and believe your child has provided us with personal information, please contact us at privacy@civicsuiteapps.com so we can take appropriate action.

Your Rights

Depending on your location, you may have the right to:

• Access the data we hold about you
• Request deletion of your data
• Opt out of analytics collection

Visit our Privacy Choices page to request your data or delete your account.

You can also contact us at privacy@civicsuiteapps.com.

Opting Out of Analytics

You can limit analytics collection by:

• Disabling "Share Analytics" in your device settings, or using App Tracking Transparency controls
• Push Notifications: You can disable notifications at any time through your device's notification settings
• Contacting us at privacy@civicsuiteapps.com to request data deletion

International Users

Our Apps are operated from the United States. If you are located outside the United States, please be aware that any information we collect may be transferred to and processed in the United States.

Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy in the App and updating the "Last Updated" date.

California Residents (CCPA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

• Right to Know: You can request what personal information we collect and how it's used.
• Right to Delete: You can request deletion of your personal information.
• Right to Non-Discrimination: We will not discriminate against you for exercising your rights.

Because we do not sell personal information and collect only anonymized aggregate data, most CCPA provisions do not apply to our data practices.

European Users (GDPR)

If you are located in the European Economic Area, you have rights under the General Data Protection Regulation (GDPR):

• Legal Basis: We process anonymized analytics data based on our legitimate interest in improving our Apps.
• Data Subject Rights: You have the right to access, rectify, erase, restrict processing, and port your data.
• Complaints: You have the right to lodge a complaint with your local supervisory authority.

Contact us at privacy@civicsuiteapps.com to exercise any of these rights.

Contact Us

If you have questions about this Privacy Policy, please contact us at:

Civic Suite Apps, LLC
Austin, Texas
Email: privacy@civicsuiteapps.com